Unified email management, email management, email archiving, email archive, data leak prevention, DLP, ediscovery, email security in the body
What do you need email archiving for?
Your organization needs to be clear on this, or it could end up with a completely over-engineered and expensive solution that's just not necessary. There are 3 main reasons to archive email - regulatory compliance, internal policy and capacity management. Most organizations need to archive for one or more reasons to minimize risk and improve system resource usage.
Capacity management
Oversized mailboxes are slowing down the email systems that just werenĄ¯t built for that much volume. Archiving from overloaded mailboxes on to more efficient media can be better for the user in terms of response and the IT team for resource usage.
We back-up email, why is that not good enough?
Archiving is all about long term retention and accessibility. Not just saving email but knowing where it is for timely retrieval, should internal or legal reasons dictate. Your back-up strategy probably doesnĄ¯t accommodate precise retention periods, which can be several years or even indefinite, which must match the retention requirements of different parts of the organization.
How do I manage the storage that email uses over time?
Like any data, email requires different storage media over its lifecycle. Archiving software should integrate with your HSM or back-up management software, to streamline email into your main storage strategy.
Can I just plug this in and get going, or are we talking a major project here?
It really depends on which vendors you look at. Some require more complex consultancy projects for installation and training; others are more intuitive.